Vol. 01 · For studio owners

Your studio, in perfect rhythm.

Veya is the operating platform for shared studios — rooms, instructors, bookings, and billing, composed into one calm system that cannot double-book.

Book a demo Explore the live demo

A 20-minute walkthrough. No sales chorus, no obligation.

Ingrid S., Movement Director

0
Double-bookings, ever: Instant
Confirmation on every booking: 45 min
Soft holds, self-expiring

Three rooms, eleven independent instructors, one group chat. Somebody books the Reformer room twice. Somebody's client shows up to a class that moved. Somebody hasn't paid for March — and nobody wants to be the one who asks. The studio hums with movement, and behind it, the owner reconciles calendars at midnight.

Veya replaces the group chat, the spreadsheet, and the midnight reconciliation with a single, quiet system of record. An instructor books a room; Veya checks it against every other booking, hold, and closure — and confirms it on the spot. No approval queue, no waiting on a reply. The schedule cannot contradict itself, because the conflict is refused at the deepest layer of the database, not caught by an apology two days later.

Billing follows the schedule on its own: session packs, monthly memberships, per-class billing — drawn up and collected through Stripe while you teach. Every change is written to an audit trail. Every calendar stays true. Every instructor keeps their privacy, and you keep your evenings.

Plate No. 1

The master calendar, at rest.

The Veya master calendar: a full week across five rooms, with Reformer, Mat, Tower, Mixed, and Private sessions color-coded on the owner's schedule — The master calendar, exactly as it ships — captured from the live demo at veya.tools.

Plate No. 2

The studio, measured.

The Veya analytics page: session revenue, most-booked room type, top instructor, peak hours, and approval rate over ninety days, above a filterable booking table — Ninety days of bookings, distilled — revenue, peak hours, approval rate. Demo data, fictional to the last name.

Plate No. 3

The roster, at a glance.

The Veya instructors page: the owner's roster of six instructors with publish status, tier, recent activity, and per-instructor management actions — The owner’s roster — tiers, statuses, and the whole bench at a glance. Demo data, fictional to the last name.

Plate No. 4

Revenue, accounted for.

The Veya revenue page: year-to-date total revenue with gross, refunds, and transaction counts, above a rising monthly revenue trend chart — A year of studio revenue, accounted for down to the class. Demo data — the numbers are illustrative.

Plate No. 5

An application, considered.

A Veya instructor application: identity verification marked verified, liability insurance reviewed with carrier and coverage details, and approve, resubmit, or reject actions — An instructor application — identity verified, insurance reviewed, one decision away. Every name and number fictional.

The system

Six quiet mechanisms, one calm studio.

Conflict-free by construction

Double-bookings are refused at the database layer itself. Not flagged, not warned about — impossible. The calendar is the one place your studio never argues with itself.
Confirmed the moment it's booked

An instructor books a room; Veya validates it against every other booking, hold, and closure — and confirms it instantly. No approval queue. Soft holds cover checkout windows and expire on their own after 45 minutes.
Billing on autopilot

Session packs, monthly plans, and per-class rates — drawn up, invoiced, and collected through Stripe, with monthly statements every instructor can export. The ledger keeps itself while you keep the class.
Calendars that stay true

Veya pushes every confirmed booking to Google, Apple, and Outlook. One direction, one source of truth — the studio's word is final, and everyone's calendar repeats it.
Bookings flow in from anywhere

Calendly, Acuity, Mindbody, or any webhook — clients book wherever your instructors already live, and the bookings arrive in Veya normalized, validated, and already on the calendar.
Privacy between practices

Instructors see open or blocked — never each other's clients, rates, or rosters. Independent businesses share a roof and a schedule without sharing their books.

Table of contents

Every page of the studio, explained.

The exact sidebar you'll find inside Veya — one entry per page, the owner's desk on the left, the instructor's studio on the right.

The owner's desk

Dashboard
Today's studio at a glance — sessions, follow-ups, quick actions.
Calendar
The master calendar. Every room, every booking, week by week.
Bookings
Every booking listed — create, reschedule, or repeat weekly.
Analytics
Room utilization and booking trends over time.
Revenue
Revenue, attributed to every instructor and package.
Rooms
Each room's capacity, equipment, buffers, and booking rules.
Closures
Holidays and closures that block booking automatically.
Studio config
Operating hours and studio-wide rules.
Notifications
Every email Veya sends, editable before it goes out.
Demo outbox demo only
Where the demo's would-be emails land, instead of being sent.
Instructors
The roster, and each instructor's published public profile.
Applications
The review queue for instructors joining the studio.
CRM
Pipeline, notes, tasks, and tags for instructors and clients.
Pricing
The session packs and monthly plans instructors purchase.
Class booking rates
Per-room-type rates for class bookings.
Cancellation fees
Late-cancellation fees, queued for the owner's say-so.
Blog moderation
Instructor posts, reviewed before they publish.
Reviews
Verified client reviews, moderated before they appear.
Audit Log
An append-only record of everything that happened.
Settings
Your account, and the studio's.